AI operations · Portland & Vancouver

Your front desk never clocks out.

Phone, text, email, calendar, CRM. Proof Context connects them and handles the work between them — quietly, on the same minute the call comes in.

Riverside Dental
iMessage
Today 2:30 PM
Hi! Do you have any cleaning appointments open this week?
Hi Maria! Yes — we have Tue 2:30 PM or Thu 9 AM open. Which works?
Tuesday at 2:30 works great. Thank you!
Booked! Confirmation texted. See you Tuesday.
Read 2:31 PM
Representative example — not a real customer session
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Built locally · 24-hour deploy · Cancel anytime
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Built by owner-operators. Running today inside Portland and Vancouver shops.

$79K
Average operations leak per Portland SMB, per year
Audit data, 2026
24HRS
From kickoff call to a live, answering system
Median deploy time
60%
Reduction in no-shows after Calendar AI goes live
Pilot cohort, 6-week window
0%
Support tickets outsourced — every issue reaches an engineer
Always
Quiet by design

We ran Proof Context inside real Portland businesses for months before we opened the door — and we still open it one operator at a time.

Dental · restaurant · trades · salon workflows tested first No outsourced support — every issue reaches an engineer Cancel anytime · no contracts
See It In Action

45 seconds to a quieter operation.

A real customer call: booked the appointment, captured the lead, updated the CRM. Nobody at the desk.

45s Demo
The Operations Leak

Typical small-business operations leak ~$79K a year.

Categories drawn from operations audits across Portland-metro SMBs. Your specific number gets measured on the audit call — these annual estimates are conservative.

$25,000
Missed calls
Customers call during the lunch rush or after close. Voicemail does nothing. They ring the next listing.
Voice Receptionist + Smart Inbox solve this.
$18,000
No-shows
A typical SMB books 200 appointments a month. Without SMS confirmations, 20 to 30 percent no-show.
Calendar AI sends reminders + auto-reschedules.
$22,000
Leads buried in inboxes
A lead arrives from your website. Sits in inbox-zero for four days. Stone cold by the time you see it.
Smart Inbox routes + drafts replies.
$14,000
Dropped follow-ups
Estimate sent Tuesday, no follow-up Friday. CRM Co-Pilot surfaces stale deals before they ghost you.
CRM Co-Pilot + Marketing Engine.
Combined annual leak $79,000

Most owners notice the year feeling harder, not the individual drips. We connect the systems you already pay for and close each one.

How it works

Four steps. Live in a day.

No long procurement. We follow the same process for every customer, running it locally and in person where it helps.

01

Audit

Free 30-minute call. We map the leaks in your operation and confirm whether we're a fit.

02

Install

24-hour deploy. We connect your phone, email, CRM, and calendar. You keep your tools. They finally talk to each other.

03

Train

One week of supervised runs. We tune responses to your voice, your hours, the edge cases your vertical throws.

04

Run

The AI handles day-to-day. We monitor dashboards weekly. You hear from us only when something changes.

The Catalog

Five modules. One operating layer.

Pick what matches your business. Each module connects to the tools you already use: Google Calendar, your phone system, your inbox, the CRM you half-set-up.

Module · 01

Smart Inbox

SMS, email, and voicemail in one queue. Only what actually needs you reaches the top.

Module · 02 · Booked Today

Calendar AI

Auto-books via SMS or chat. Confirms 24h and 2h out. Reschedules cancellations on its own. Kills no-shows by 60%.

Replaces: front-desk scheduling labor · $40k/yr
Module · 03

CRM Co-Pilot

Every call, text, and booking in one record. AI flags stale follow-ups before deals ghost.

Replaces: $99/mo HubSpot + manual entry
Module · 04

Marketing Engine

Texts a review link the hour the job wraps. Pings cold leads at 30 and 60 days. Wins back the customer you forgot about in March.

Premium · Featured Module

Voice Receptionist

Answers the phone. Books the appointment on the call. Hands you a warm transfer when the caller needs a person. Texts you the summary before you check your phone. Pick the voice, tone, language, and pace — most shops have it sounding right inside an hour.

Voice
Tone
Language
Demo 00:23
Incoming (503) 555-0142 · New patient
A Alex · Front Desk

Riverside Dental. This is Alex speaking. How may I direct your call?

Pick the voice. Hear the difference.
24/7 answer rate. Every call picked up, day or night.
Voice cloning. Use your own receptionist's voice on the Pro tier.
Hot transfer. Hands the call to a human the second it needs to.
Multilingual on demand. Switch language mid-call automatically.
HIPAA-aware routing. Sensitive details get encrypted before they reach the AI.
Text summary. Every call's outcome lands in your inbox in plain English.
The Subscription Tax

You bought a toolbox. You needed a team.

Most Portland SMBs we audit run ten disconnected SaaS tools: about $1,079 a month, ten passwords, ten invoices, ten hours of manual stitching with screenshots and spreadsheets. They never talked to each other. They won't start now.

Your current stack
RingCentral
Phone
$30/mo
Mailchimp
Email marketing
$50/mo
Calendly
Scheduling
$15/mo
HubSpot
CRM
$50/mo
BirdEye
Reviews
$299/mo
Smith.ai
AI receptionist
$250/mo
Buffer
Social posting
$15/mo
Zapier Pro
Workflow glue
$50/mo
ActiveCampaign
SMS / automation
$70/mo
Acuity Pro
Confirmations
$50/mo
$1,079/mo

10 logins · 10 invoices · ~10 hrs/mo stitching · 0 integration

One operating layer

Proof Context

Smart Inbox · Calendar AI · CRM Co-Pilot · Marketing Engine · Voice Receptionist, connected on day one.

$997/mo

1 login · 1 invoice · 0 stitching · all connected

Same money. Ten hours back. And systems that finally talk to each other.

Pricing

Three tiers. Flat install. Cancel anytime.

Every plan includes weekly performance reviews and a direct line to the team that installed it. Switch to annual to lock in 20%.

Starter
$497/mo

+ $500 one-time install

  • Smart Inbox
  • Calendar AI
  • Basic CRM Co-Pilot
  • 24-hour deploy
  • Weekly performance review
Book Free Audit
Most Popular Business
$997/mo

+ $500 one-time install

  • Everything in Starter
  • Marketing Engine
  • Voice Receptionist (premium)
  • Pipeline automation
  • Done-with-you ad setup
Book Free Audit
Pro
$1,997/mo

+ $500 one-time install

  • Everything in Business
  • Custom workflows
  • Multi-location support
  • Monthly ad campaign builds
  • Priority weekly reviews
Book Free Audit
24-hour deploy Cancel anytime 20% affiliate on referrals
Built in Portland
Done-with-you setup
24-hour deploy
Cancel anytime
What we measure

We publish numbers we've measured, not modeled. Real pilot results live here once our first ten paying clients close a full quarter — with the methodology and per-tier specs attached, so you can audit every claim.

Instrumented from day one
Same three metrics, every install · Source attribution included
Capture
After-hours, missed-call, and voicemail-bypass recovery — measured weekly
No-show
Reminder + confirmation flow impact, measured pre/post install
Hours
Front-desk time returned to in-room work, per shift
Built here · Tested here

Most AI tools chase venture-scale customers and treat small businesses as an afterthought. We started the opposite way: with Portland and Vancouver shops we know personally, running the system inside their offices for months before we opened signups.

It already knows what a Monday morning looks like at a dental office, what a Vancouver food truck does at the lunch rush, what a Beaverton HVAC dispatcher needs at 4:55 PM on a Friday. We didn't write it for the country. We hardened it for here first.

Chad Watt Founder · Proof Context
FAQ

Questions we get on every audit call.

Why is there a $500 setup fee?
It pays for the install team's time: connecting your tools, tuning the AI to your voice and hours, training it on your actual workflows. Free trials lead to broken installs and ghosted customers. The $500 makes kickoff serious for both sides. Flat across every tier.
How long does setup actually take?
24 hours from kickoff call to a working system. Tuning runs in supervised mode for the following week. You're live, but we watch every response and refine tone, edge cases, and routing rules with you.
What's included in each tier?
Starter ($497/mo) is Smart Inbox + Calendar AI + Basic CRM. Business ($997/mo) adds Marketing Engine, Voice Receptionist, pipeline automation, and done-with-you ad setup. Pro ($1,997/mo) adds custom workflows, multi-location support, monthly ad builds, and priority weekly reviews. All tiers: 24-hour deploy, cancel anytime, weekly performance reviews.
Do you offer support after install?
Weekly performance review every plan. Direct text line to the install team during business hours, response within four hours on weekdays. Pro tier gets a same-day response SLA.
How do I cancel?
One email. No contract, no exit fee, no clawback on the install. We export your data to whatever you want to migrate to. We'd rather you leave clean than stay frustrated.
Why are you local-first?
Two reasons. We can be in your office same-day for an install or a problem. That's worth more than any SLA. And we want the first 20 customers to share verticals so the system sharpens for the people coming next. If you're more than 90 minutes from Portland and we haven't opened the doors yet, we'll waitlist you and tell you when we expand.
What if my tools aren't on your list?
We integrate with most mainstream SMB tools out of the box: Google Workspace, Microsoft 365, common phone systems (RingCentral, Vonage, Dialpad), most CRMs (HubSpot, Pipedrive, Zoho, Salesforce, GoHighLevel), and major payment processors. Bring your stack to the audit call. If something exotic won't connect, we tell you up front instead of after the install.
Can I see a demo before I commit?
Yes. The free audit call ends with a live demo against a vertical close to yours. Dental office, you see the dental flow. Restaurant, you see the booking and review flow. No slide deck. The real product, answering a real call.
Methodology

How we built this — and why you can trust it.

Built by Chad Watt for the Portland and Vancouver SMBs he works with weekly — dental offices, restaurants, trades, salons, small SaaS teams. The architecture sits on public standards. The pricing fits local operating margins. The disclosures below are the parts we'd want to read if we were the ones buying.

What we built on

  • Anthropic Claude API — the foundation of every voice agent we ship. We call the API directly; no proxy abstractions in the path.
  • Model Context Protocol — Anthropic's 2024 interoperability standard. Every Proof Context integration ships as native MCP, so when the protocol matures, your install matures with it.
  • OWASP Top 10 for Large Language Model Applications (2025 release) — the peer-reviewed security checklist for AI deployments. We audit every install against it before go-live.
  • HIPAA Privacy Rule (45 CFR Parts 160 & 164) — dental practice traffic is HIPAA-aware-routed: encrypted before the AI sees it. We route around protected health information; we don't store it.
  • Stripe Connect Direct Charges — payments. Stripe is the merchant-of-record and carries the PCI obligations. Your card data never touches us.
  • Oregon Restaurant & Lodging Association context — our tier pricing is calibrated against local SMB operating margins, not Series-A SaaS comparables.

What we'll measure

Three things you can hold us to today: a $500 flat setup fee, sub-24-hour go-live, and the 30-day ROI guarantee on the Pro tier. Everything else — call-capture rates, hours saved, no-show reduction — gets published as measured medians after our first ten paying clients, with the methodology and per-tier specs attached. We don't publish numbers we haven't measured.

Find an error? Email us.

If something on this site is wrong — a number, a claim, a broken link — email info@proofcontext.com and we fix it within a working day.

Privacy & data

We do not sell client data, ever. See our Privacy Policy and Terms of Service for the long version. CCPA and GDPR data exports available on request.

The Free Audit

Thirty minutes.You'll know where it leaks.

No deck. No sales pitch. We open your phone log, your calendar, and your inbox — and tell you what an operator like us would automate first. If we can't help, we'll tell you that too.

Book the free audit No commitment · No card · 30 minutes on Zoom
24-hour deploy from kickoff Cancel anytime — no contracts info@proofcontext.com

Stop being the receptionist.

Thirty-minute audit. We'll show you what's leaking and what to automate first.

Get started See the demo